Requirements & Summary
Company: Shell Skills: Purchasing Experience: 3 + Years Education: High School/Secondary Employment Type: Full Time Salaried Employee Location: Lagos, Lagos, Nigeria
In order to apply for this position, applicants MUST meet the following criteria. If your resume
does not match these criteria, you will not be able to apply for this position.
Job DescriptionJob PurposeThe purpose of the Vendor Registration Lead is toEnsure that counterparties with which Shell will contract or engage have undergone appropriate due diligence screening within acceptable time limits and stakeholders adequately engaged and advised on outcomes and implication of outcomes.Ensure that vendors’ registration and management is performed according to approved procedures and that any non-compliance is reported.Ensure that the Vendor Management team is well managed, motivated and focused with full compliance to Shell General Business Principles, safety and ethics and compliance applicable to Vendor Registrations and Management.Collect, record and store documents and information that provide auditable evidence that suppliers to Shell are bona fide Companies.Act as first point of contact for vendors and supplier queries relating to Vendor Registration.Uploading Vendor master data to Shell’s Enterprise system (SAP) and Contract Management systemThe job location for this role applies to Port Harcourt and Lagos.Dimensions:Position dimensions for Shell Companies in Nigeria are:IDD screening of an average of 2,000 counterparties annuallyManagement of vendorsSupervisionDay to day management of the Port Harcourt Vendor Services offices and over-the-counter services Tuesdays and Thursdays (average 40 interactions).Principal Accountabilities:Ensuring that Shell Group screening for Integrity Due Diligence is conducted as part of vendor registration and system set up;Ensure all vendor related governance controls stipulated in the Contracting Code of Practice and other applicable policy and procedure documents are implemented and effectiveEnsure all approved directives on vendors such as suspension and de-registration are carried out promptly (in accordance with business and operational needs)Ensure quality of information and records keeping is up to date and accurate.Ensure accuracy of vendors’ data is reflected in the applicable Contract Management System and Enterprise software applications (SAP).Ensure that supporting documentation provided by vendors as part of their registration is credible, legitimate and comprehensively addresses Shell and Nigerian Statutory requirements for doing business.Ensure that electronic and hard copy documents are given the appropriate level of confidentiality and are handled in accordance with the Group Records Management Policy.Identify and implement ways to simplify and improve the vendor registration process.Develop staff such that they have the competence to perform their roles and feel motivated and empowered in their roles.Initiate Shell Group screening for Integrity Due Diligence as part of vendor registration and system set upKey Challenges:The role must balance the tension between ensuring that good governance and all proper controls are complied with; against operational matters where time is of the essence and where commercial value is lost from delay.Vendors to Shell vary in sophistication and understanding of the requirements necessary to register as an approver supplier, in many instances information is incomplete or invalid and requires repeated follow up.The vendor management process is audited from time to time by both Shell Internal Auditors and external audit parties. Accurate and well organised records keeping is essential in order to respond in a timely manner.This is a public facing role which requires good interpersonal and communications skills.Company Description Our Shared Service Centre, Shell Nigeria Business Operations (SNBO) is focused on driving operational excellence in process management with roles in Finance Operations and Contracting and Procurement Operations. We enable Shell Exploration and Production Companies in Nigeria to operate competitively in a dynamic business environment. We are looking for high performing, experienced and skilled individuals with the drive to create significant business impact. Please do not apply for more than one of the above-listed 6 roles. Kindly apply for only one role that best suits your qualification and experience via www.shell.com/careers or www.shell.com.ng.careers. Submitting more than one application will lead to automatic disqualification of all your applications. Scam Alert:Shell does not request monetary payments (e.g. insurance policy, visa/work permit, HUET or HSSE training, special job offer, etc.) for employment.Individuals who are interested in opportunities within the Shell Group will find open positions listed on the company websites www.shell.com/careers or www.shell.com.ng.careers when available.Shell does not make use of employment forms; neither does the Company process CVs that have not been submitted through the proper websites: www.shell.com/careers or www.shell.com.ng.careers. All successful applicants who receive an offer of employment from Shell would have been required to go through a formal and transparent recruitment process inside Shell recruitment offices.To learn more about Shell’s recruitment process please visit our website www.shell.com/careers.Shell is an Equal Opportunity Employer.RequirementsJob Knowledge:The role requires knowledge of the principles of ethical purchasing and should possess basic appreciation of the risks that arise from bribery and corruption, money laundering, trade controls, anti-competition and conflict of interest.A knowledge of the documentary evidence and information necessary for Company Incorporation within Nigeria.Managing confidential information, privacy laws and document storage and retention.Skills and Experience:Strong academic background with Minimum of 3 – 5 years in purchasing, records management or similar type role.Supervisory experience is a plusBasic negotiation skills.Familiarity with working with databases, MS Word, MS Excel – candidates with experience in SAP are highly desirable.High degree of organisational and administrative skill.Strong interpersonal and teamwork skills and courage to speak up.OTHER RELEVANT INFORMATION:INTERESTED APPLICANTS SHOULD NOT APPLY FOR MORE THAN ONE OF THE SIX ADVERTISED FINANCE AND CONTRACTING & PROCUREMENT ROLES ON THIS DATE 12TH NOVEMBER 2018. SUBMITTING MORE THAN ONE APPLICATION WILL LEAD TO AUTOMATIC DISQUALIFICATION OF ALL THE APPLICANT’S APPLICATIONS.KINDLY NOTE THAT ALL FIELDS ARE MANDATORY IN THE ONLINE APPLICATIONS FORMS.Disclaimer Please note: We occasionally amend or withdraw Shell jobs and reserve the right to do so at any time, including prior to the advertised closing date.Before applying, you are advised to read our data protection policy. This policy describes the processing that may be associated with your personal data and informs you that your personal data may be transferred to Royal Dutch/Shell Group companies around the world.The Shell Group and its approved recruitment consultants will never ask you for a fee to process or consider your application for a career with Shell. Anyone who demands such a fee is not an authorised Shell representative and you are strongly advised to refuse any such demand.Shell is an Equal Opportunity Employer.
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